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Good morning, Microsoft maestros. New newsletter format here. May's Microsoft Build 2025 announced a bunch of new first-party features: Private AI agents in Teams that take notes for you. Copilot Notebooks that digest whole OneNote sections at once, and a whole lot more. Buckle up.
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- Teams meetings get AI sidekicks and smarter recaps
- Copilot gets smarter workspaces—and guards your data
- Tasks, To Do and Projects converge in the new Planner
- Copilot prompt insight of the week
- Outlook adds offline search folders
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MICROSOFT TEAMS
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Image source: Microsoft Blog
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Exec summary: At Build 2025, Microsoft previewed interactive AI agents you can invite into calls plus an expanded Intelligent Recap that turns every meeting into searchable, timestamped notes and tasks.
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- Bring your own agent – Bots built in Copilot Studio (or third-party) can join meetings, monitor chat, and privately answer your questions without showing in the roster.
- Automatic action items – After a call ends, Recap suggests tasks and markers where you were mentioned, and lets late-joiners jump straight to the relevant moment.
- Scoped rollout – Features are in public preview; enable via Teams admin centre → Meeting policy → Allow Private Agents.
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Why it matters: With private agents and richer recaps, meeting admin could all but disappears—teams leave with clear action items, and developers can tailor agents that handle routine follow-ups or domain-specific questions.
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MICROSOFT COPILOT
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Image source: Microsoft Blog
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Exec summary: May’s Microsoft 365 drop delivers Copilot Notebooks in OneNote, on-page search summaries in Edge, microphone-driven writing in Word, and automatic DLP scrubbing for sensitive data.
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- Copilot Notebooks – Drag files, chats and meeting transcripts into OneNote; Copilot can then summarise themes or draft content from that collection.
- Edge “Ctrl + F → Summarise” – After you search within a long web page, Copilot offers a one-sentence recap of every hit.
- Hands-free Word prompts – Say “Hey Copilot, expand this into three bullets” and the AI rewrites text with citations.
- Built-in DLP (data loss prevention) – Copilot now respects Microsoft Purview labels, blocking credit-card numbers or other tagged data from appearing in its output.
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Why it matters: Set up a Copilot Notebook for your next project and try the new voice commands; between smarter summaries and automatic data-loss prevention, Copilot is finally getting AI features that genuinely save you time and keep your data safe.
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MICROSOFT PLANNER
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Image source: Microsoft Blog
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Exec summary: Microsoft is rolling To Do, Planner and Project for the web into a single Planner hub, now in public preview, ahead of Project’s retirement in Aug 2025.
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- Unified task board – one app scales from simple check-lists to timeline views without licence changes during preview.
- Automatic redirects – opening Project for the web after August will send users straight to the new Planner—no manual migration needed.
- Deep Teams integration – the refreshed Planner tab is already live for early adopters inside Teams.
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Why it matters: If you juggle both To Do and Project, piloting the new Planner now can smooth next year’s forced migration—and spare your users yet another place to look for tasks.
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MICROSOFT COPILOT
Copilot prompt insight of the week
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Goal → Context → Source → Expectation.
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- Keep nouns concrete. Swap “it” for “the OneNote page” so Copilot grounds the answer correctly.
- Separate tasks. If you need both a summary and an email, ask in two prompts—Copilot scores higher when each job is singular.
HubSite 365
- Save & share prompts. Use the built-in Prompt Gallery (Copilot Studio → My prompts) to standardise across the team.
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Why it matters: Well-structured prompts boost accuracy, cut follow-up tweaking, and keep responses consistent across your team—turning Copilot into a repeatable productivity win, not a one-off trick.
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Really recent resources...
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MICROSOFT ONENOTE
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OneNote KanBan Template is a workflow visualisation tool that has been adapted for OneNote. It enables you to optimise the flow of your work.
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KanBan Task Board for OneNote is easy to install and includes the following:
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Be more productive. Save time & money.
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Instant workflow clarity — no clutter, no confusion.
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Drag, drop, done — manage tasks right in OneNote.
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Syncs everywhere — stay productive on any device.
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That's it for today!
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Stay tuned for more updates and tips to skyrocket your efficiency with Microsoft 365.
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Hit reply if you’d like a deeper dive or a how-to on anything above.
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See you soon,
Team @ Auscomp
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Hobart Business Centre, PO Box 1550, Mornington, TAS 7018, Australia
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(Microsoft Office 365 and OneNote are registered trademarks of Microsoft)
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